Cylinder Tracking Doesn’t Have to Live Outside Your ERP
For industrial gas and welding supply distributors, cylinders are not simple inventory. They leave the warehouse, move between customers and job sites, and often don’t come back on any predictable schedule. Somewhere in that constant movement, most distributors lose track of something:
- An asset that never gets returned
- A rental that quietly stops getting billed
- A lease that expires without anyone noticing
Cylinder tracking software exists to solve this, but for a lot of distributors, it exists as its own separate system. That means another login, another integration to maintain, and another place where data can drift out of sync with the orders, deliveries, and invoices already living in the ERP system.
Cylinder Tracking Built Right Into NetSuite
Instead of bolting on a third-party cylinder tracking platform, the Asset Tracking features in WGS for NetSuite stores cylinder data directly inside the NetSuite ERP system. Every cylinder is tracked by asset class and current status, with a full history of where it’s been and who has custody of it, whether that’s your warehouse, a customer site, or somewhere in between.
That same cylinder record also handles the financial side of asset ownership. Rental and lease contracts live in the system alongside the asset itself, and rental invoices can be generated on a schedule, with approval workflows built in before anything goes out.
Rental revenue is one of the easiest things to lose track of once cylinders are in the field for extended periods. Keeping that calculation tied directly to the asset record, inside the same system that handles your invoicing, makes it far less likely that billing gets out of sync with reality.
Built for What Actually Happens in the Field
None of this matters if it’s hard to use on a delivery truck. That’s why WGS Asset Tracking includes a driver mobile app designed around how deliveries actually happen.
Drivers see their open orders by truck, with the ability to search or filter by order number or customer. When a delivery happens, they scan the cylinder going out and the cylinder coming back, right from the same screen. If a customer asks for something that wasn’t on the original order, that’s not a problem. Drivers can add it on the fly, scan it in, and capture a signature, all without leaving the app or reconciling it later.
Take a look at how it works in this short walkthrough:
One System, Not Another One to Manage
The goal behind WGS Asset Tracking isn’t just visibility for its own sake. It’s giving gas and welding distributors a way to know where their assets are, what they’re owed for rentals and leases, and what happened on every delivery, without introducing a separate system to manage on top of the ERP.
If keeping track of cylinders, rentals, and leases has felt harder than it should, we’d be glad to show you how this works with your own data.
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About Solution Source
Solution Source provides software consulting, implementation, development, and support for growing businesses across the United States. The company specializes in helping manufacturers of recreational vehicles, trailers, boats, and specialty vehicles, as well as distributors of industrial gases. As a provider of the NetSuite ERP system since 2003, Solution Source is the 2nd-oldest independent NetSuite Solution Provider in the world.
Solution Source is committed to partnership with its clients, with a focus on understanding the unique needs of each client. The company is relentless in making sure each client has the right data at the right time to run its business. With decades of experience, Solution Source has developed a proven process that guarantees successful software projects.
Solution Source is based in Goshen, Indiana and has a team of 40+ employees working together on a common purpose: Making lives better and businesses more successful.
Learn more at www.solution-source.net.